General information and definitions.
CCXP and Omelete Company value the privacy of their users and created this Privacy Policy to demonstrate their commitment to protecting their privacy and personal data, under the terms of the General Data Protection Regulation and other laws on the subject, as well as describing how your privacy is protected by CCXP and Omelete Company when collecting, processing and storing your personal information.
1.1 Definitions
User: all individuals who will use or visit the Site (s) and / or Application (s) and / or access the CCXP World events, over 18 (eighteen) years old or emancipated and fully capable of performing the acts civilian life or the absolutely or relatively incapacitated duly represented or assisted.
Personal Data: means any information provided and / or collected by CCXP and Omelete Company and / or its group companies, by any means, even if public, that: (I) identifies, or that, when used in combination with other treated information CCXP and Omelete Company identify an individual; or (II) through which the identification or contact information of an individual can be derived. Personal Data can be in any medium or format, including electronic or computerized records, as well as paper-based files. Personal Data, however, does not include a business phone, business cell phone number, business address, business email.
Purpose: the objective, the purpose that CCXP and Omelete Company wants to achieve from each act of processing personal information.
Necessity: justification for which it is strictly necessary to collect personal data, to achieve the purpose, avoiding excessive collection.
Legal basis: legal foundation that makes the processing of personal data for a given prior purpose legitimate by the CCXP and Omelete Company.
Consent: express and unequivocal authorization given by the User who holds the personal data for CCXP and Omelete Company to treat their personal data for a previously described purpose, in which the legal basis necessary for the act requires the express authorization of the holder.
This policy applies, in general, to all Users and potential Users of the services offered by CCXP and Omelete Company, including Users of the sites or other means operated by CCXP and Omelete Company and summarizes how CCXP and Omelete Company may collect, produce, receive, classify, use, access, reproduce, transmit, distribute, process, archive, store, delete, evaluate or control the information, modify, communicate, transfer, disseminate or extract the collected data, including personally identifiable information, in accordance with with the applicable legal bases and all applicable privacy and data protection laws.
By accessing and / or using the CCXP and Omelete Company website, the User declares to be at least 18 (eighteen) years old and to have full and express capacity to accept the terms and conditions of this Privacy Policy and the Consent Term for all purposes of law.
If the User does not fit the description above and / or does not agree, even if in part, with the terms and conditions contained in this Privacy Policy, he must not access and / or use the services offered by CCXP and Omelete Company as well as the websites and services it operates.
Collection and use of personal information.
CCXP and the Omelete Company clarify that during the event called CCXP, physical or digital, the user will have access to booths, internet pages and features of several other participants in the event, such as studios, stores, content generators, artists autonomous, among others. CCXP and the Omelete Company clarify that they have no interference or responsibility for the collection, treatment, storage and protection of the data collected by such companies, which must present their respective privacy policy, being certain that CCXP and Omelete Company will only collect the data below and for those specific purposes and in those environments.
The User is aware that he/she provides information in a conscious and voluntary way by filling in the registration form, or through the websites operated by CCXP and Omelete Company.
When the User registers and/or fills in forms offered by CCXP and Omelete Company, including on the websites operated by it, certain requested Personal Data will be kept confidential and will be used only for the purpose that motivated the registration, according to the table of purposes below:
Purpose table:
| Environment | Personal Data Category | Purpose | Legal Base | Legal Foundation |
|---|---|---|---|---|
| Home Page | In order to be able to access content and receive informational and/or promotional material, CCXP and/or Omelete Company will need the User to provide their Email. CCXP and/or Omelete Company will send email marketing to users who provide this information. The Personal Data collected will not be used to send any type of SPAM. | Consent | I agree to provide my email to access the material made available on the website, in addition to receiving informative and/or promotional material from CCXP and/or Omelete Company and other marketing emails. I am aware that my data provided will be used internally for promotional and informational purposes by CCXP and/or Omelete Company and I agree to receive emails from CCXP and/or Omelete Company. | |
| Registration page and login creation | Full name, ID, date of birth, e-mail, billing address, delivery address, gender. | Necessary data for registration, tax documents transmission and product shipping. | Consent | I agree to provide Full Name, ID, date of birth, billing address, delivery address and gender, as well as being aware that these data will be used internally by the financial, commercial and logistics areas to send information, promotional items, market analysis, tax documents transmission, processing payments and products shipping, as well as shared with the outsourced company in charge of transportation and also tax and accounting documents transmission. |
| Choice and purchase environment for accesses or products | Full name, ID, date of birth, email, State, gender. | Data required to create personalized tickets that will identify and validate the access of each participant of the event. | Consent | I agree to provide Full Name, ID, date of birth, e-mail, State, gender, as well as be aware that this data will be used to identify each participant of the event ensuring that he has access and benefits that he is acquiring at the moment of purchase. |
| Payment environment | Credit card details | Data required to process payments. | Consent | I agree to provide my credit card details, as well as being aware that this data will be handled by a third-party payment company. |
| Artist Valley - Artist Registration | Full name
or
company
name
Artistic name date of birth ID / passport (when not Brazilian) cell phone number gender complete address artist website url artist style other questions related to the artist and the event |
Necessary data to identify each artist and analyze their portfolio for participation and approval in the selection process of artists who will perform at the event. | Consent | I agree to provide my full name or company name, artistic name, date of birth, email, ID / passport (when not brazilian), cell phone number, gender, full address, url of the artist's website, artist style, other questions related to the artist and the event and I am aware that such data will be used to identify the artist enrolled in the event's selection process, as well as to evaluate the your portfolio and content. Being able to have your participation approved and your material published in the event's communication channels. |
| Cosplayers Registration |
Full name
Artistic name Date of birth ID Phone number Gender Complete address Character 's Name Theme (which movie / game the character is part of) description reference photos (of the character he was inspired by) photos of your cosplay link to your cosplay presentati on video |
Necessary data to identify each cosplayer and analyze its portfolio for participation and approval in the selection process of cosplayers that will be presented at the event. | Consent | I am aware and agree to provide my full name, stage name, date of birth, email, ID, phone number, Gender, full address, Character Name, Theme (which film / game the character is part of), description, reference photos (of the character he was inspired by), photos of his cosplay, link of the presentation video of your cosplay and aware that this data will be used to identify the cosplayer registered in the event's selection process, as well as to evaluate your portfolio and content. Being able to have your participation approved and your material published in the event's communication channels. |
Automatic data collection: When accessing our website, some information is automatically collected, for purposes of market intelligence analysis, such as city of origin of the access, system used, website of origin, pages visited, time and duration of visit, equipment used, among other behavioral information.
We emphasize that no personal data, that is, that which identifies or allows the identification of users, is collected automatically or without the user's consent. The data collected automatically does not allow the identification of the user present on the site. The information collected automatically is usually stored in the user's browser, in the form of cookies.
Blocking cookies may impair the user experience when using our website.
Sharing and processing personal information.
CCXP and Omelete Company will not make Personal Data collected on its websites available to mailing list brokers without their express consent.
CCXP and / or Omelete Company may disclose the Personal Data collected to third parties, in the following situations and within the limits required and authorized by the Regulation:
- 1. With its customers and partners when necessary and / or appropriate to provide related services;
- 2. With companies and individuals hired to perform certain activities and services on behalf of CCXP and / or Omelete Company;
- 3. With group companies;
- 4. With suppliers and partners to provide services contracted with CCXP and / or Omelete Company (such as information technology, accounting, among others);
- 5. For administrative purposes such as: research, planning, service development, security and risk management.
- 6. When necessary due to legal obligation, determination of competent authority, or judicial decision.
In case of sharing Personal Data with third parties, all subjects mentioned in items I to VI must use the Personal Data shared consistently and according to the purposes for which they were collected (or with which the User previously consented) and in accordance with what has been determined by this Privacy Policy, other website or country privacy statements, and all applicable privacy and data protection laws.
Legal reasons for disclosing your data
In certain circumstances, CCXP and / or Omelete Company may disclose Personal Data, to the extent necessary or appropriate, to government agencies, consultants and other third parties in order to comply with applicable law or a court order or subpoena, or if CCXP and / or Omelete Company believes in good faith that such action is necessary to:
- 1. Comply with legislation that requires such disclosure;
- 2. Investigate, prevent or take action related to suspected or actual illegal activities or to cooperate with public bodies or to protect national security;
- 3. Execution of your contracts;
- 4. Investigate and defend against any third party claims or allegations;
- 5. Protect the security or integrity of services (for example, sharing with companies that are experiencing similar threats);
- 6. Exercise or protect the rights, property and security of CCXP and or Omelete Company and its related companies;
- 7. Protect the rights and personal safety of its employees, users or the public;
- 8. In case of sale, purchase, merger, reorganization, liquidation or dissolution of CCXP and / or Omelete Company.
CCXP and / or Omelete Company will inform the respective Users about any legal demands that may result in the disclosure of personal information, under the terms of what was set out in item 4, unless such disclosure is prohibited by law or prohibited by court order or, still , if the request is emergency. The CCXP and / or Omelete Company may contest these demands if it considers that the requests are excessive, vague or made by incompetent authorities.ests are excessive, vague or made by incompetent authorities.
Security of personal information.
All Personal Data will be stored in the CCXP and / or Omelete Company database or in a database maintained “in the cloud” by employees from specific internal sectors and / or service providers hired by CCXP and / or Omelete Company, which are duly in accordance with current data legislation. CCXP and / or Omelete Company and its suppliers use various security procedures to protect the confidentiality, security and integrity of your Personal Data, including through the encryption of data in transit, preventing the occurrence of any damages due to the processing of this data . Although CCXP and / or Omelete Company uses security measures and monitors its system to check for vulnerabilities and attacks to protect its Personal Data from unauthorized disclosure, misuse or alteration, the User understands and agrees that there is no guarantee that the information will not may be accessed, disclosed, altered or destroyed for violation of any of the physical, technical or administrative protections.
Data retention
CCXP and / or Omelete Company retains all data provided, including Personal Data, as long as the User registration is active and as necessary to perform its services.
CCXP and / or Omelete Company will retain your Personal Data and keep your data stored until eventual exclusion request.
CCXP and / or Omelete Company may keep your Personal Data after receiving your exclusion request or after the Purpose Table deadlines if necessary to comply with legal obligations, resolve disputes, maintain security, avoid fraud and abuse and guarantee compliance with contracts.
Legal basis for processing.
CCXP and / or Omelete Company only treats Personal Data in situations where it is legally authorized or through its express and unequivocal consent from the User.
As described in this Policy, CCXP and / or Omelete Company has legal bases for collecting, producing, receiving, classifying, using, accessing, reproducing, transmitting, distributing, processing, filing, storing, eliminating, evaluating or controlling information, modifying , communicate, transfer, disseminate or extract data about the User.
The legal bases include your consent (collected expressly and unambiguously in the Consent Form), contracts and preliminary contractual procedures (where processing is necessary to sign the contract with the User) and legitimate interests, as long as such processing does not violate your rights and freedoms, as shown in the Table of Purposes.
Such interests include protecting the User and the CCXP and / or Omelete Company from threats, complying with applicable legislation, the regular exercise of rights in judicial, administrative or arbitration proceedings, enabling the conduct or administration of business, including quality control, reports and services offered, manage business transactions, understand and improve business and customer relationships and allow users to find economic opportunities.
The User has the right to deny or withdraw the consent provided to CCXP and / or Omelete Company, when this is the legal basis for processing personal data, and CCXP and / or Omelete Company may terminate the provision of its services to this user on hypothesis of occurrence of such request. If you have doubts about the legal bases for the collection, treatment and storage of your personal data, contact the CCXP and / or Omelete Company and its Data Protection Officer through the email dpo@omeletecompany.com
Right to access and control your personal data.
CCXP and / or Omelete Company offers the User several options of what to do with his Personal Data collected, processed and stored, including its deletion and / or correction. The User can:
- 1. Delete data: the User can request the deletion of some of his Personal Data (for example, if they are no longer needed to provide the services to him).
- 2. Change or correct data: the User can edit or request the editing of some of his Personal Data. The User can also request updates, changes or corrections of his data in certain cases, especially if they are incorrect.
- 3. Put objections, limits or restrictions on the use of data: the User may request to stop using all or some of his Personal Data (for example, if we are not entitled to continue using it), or limit our use of such data (for example, if your Personal Data is incorrect or stored illegally), noting that CCXP and / or Omelete Company may treat Personal Data according to the legal bases listed in the Table of Purposes.
- 4. The User has the right to access or take his data: the User can request a copy of his Personal Data and the data that the User has provided in a legible format in printed form or by electronic means.
The User can make the requests listed above by contacting our Data Protection Officer at dpo@omeletecompany.com and these requests will be considered in accordance with applicable laws.
Policy reviews.
In the event that CCXP and / or Omelete Company modifies this Privacy Policy, such changes will be posted visibly on the CCXP and / or Omelete Company website. This Policy is valid from 10/09/2019. If the User has any questions regarding the website's privacy policies, please contact the CCXP and / or Omelete Company, through the addresses below / the Data Protection Officer's service channel.
Contacts.
The User can contact the DPO Data Protection Officer (“DPO”) by e-mail dpo@omeletecompany.com
Mediation and forum of choice.
This policy is subject to the Law of the Federative Republic of Brazil and the São Paulo District Court is competent to settle any dispute in relation to it.
In case of incident with Personal Data, CCXP and / or Omelete Company, from now on, reserves itself to appoint JUSPRO - Justice Without Process Mediation and Conciliation S/S Ltda., As Mediation Chamber able to resolve issues involving Users data owners, pursuant to article 52, paragraph 7 of the General Data Protection Law.